Conference venues, function rooms and event spaces
The WiFi is part of the hire. Sell it like it is.
An event venue is the one place where the people who want the branding and the people who want the data are not the venue at all — they are whoever booked the room. So the login page is re-branded per booking, the sponsor gets the first screen every attendee sees, the delegate list is captured with consent that actually names who will be in touch, and the limits behind it keep the room usable when three hundred people arrive at once.
From £39 per venue per month, no VAT added. No site survey fee, no installation charge, nothing to pay on delivery — it is dispatched from within the UK and arrives configured and ready to plug in.
Something you re-sell
Every booking is a different brand on the same screen.
Which makes event WiFi the only category on this site where the venue is really running the page on somebody else's behalf.
It is a line in the hire package, not a courtesy
Whoever books your room is already paying for the space, the chairs, the AV and the catering. The WiFi is part of what they are buying, and at the moment most venues hand it over as a password on a sheet of A4 with the fire exits. Sold properly it is branded, controlled and different for every booking.
The first screen belongs to whoever booked the room
The headline sponsor gets their creative on the page every attendee sees, or the organiser gets their own programme, or the couple get their wedding hashtag. It changes per booking and between days of a multi-day programme, and we make the change from our side.
Or run the advertising module and keep it
The advertising add-on puts a tap-to-connect advert or a short video before the login box at £19 per venue per month. Some venues re-sell that slot into the hire fee; some run their own — the next open event, the Christmas party packages, the tour of the building.
The ten minutes after doors
A room full of phones, all arriving at once.
Any WiFi works for a meeting of eight. The test is a full hall at nine in the morning.
Three hundred phones in ten minutes
Doors open, the room fills, and everybody joins at once. That is a different shape of problem from three hundred people across a day, and it is the moment a password on a sheet of paper visibly collapses — because a hundred people are all asking the same person at the door to repeat it.
A limit per device is what keeps the room usable
Time and bandwidth limits are set per access tier and enforced on the router, so nobody streaming in the back row takes the connection during the keynote, and the box office and card terminals are not in the queue behind them.
We are not going to pretend a login page creates bandwidth
It does not. A hall of three hundred needs a broadband line and a coverage plan that match the room, and we will tell you straight if what you have does not. Where a space needs extra access points we produce the plan and the kit list, and your own electrician or AV contractor fits them.
No guest cap, no overage
A five-hundred-delegate conference does not produce a bigger invoice than a village quiz. A good deal of UK guest WiFi is priced by how many people connect each month and charges again when you pass it — which is a genuinely bad fit for a venue whose whole business is peaks.
The delegate list
Handing a list to an organiser is where this goes wrong.
It is the most common mistake in event WiFi and the easiest one to design out, provided you do it at the login box rather than afterwards.
The delegate list, captured cleanly
On Basic + Data Collection, attendees give name, email and mobile number at sign-in with a separate, unticked marketing opt-in beside it. A WiFi login is not consent to be emailed under PECR — the opt-in has to be its own clear, positive action, and nobody is refused access for leaving it alone.
Say who is going to contact them
This is where event WiFi gets caught out. If the list is going to be handed to the organiser or a sponsor, consent has to be specific and informed, which means the wording at the login box has to name who will be in touch. A generic opt-in collected by the venue and quietly passed to a third party is exactly the sort of thing a complaint is made about.
With the evidence attached
Each record keeps what the attendee agreed to and when. Since 5 February 2026 the maximum fine under PECR has been £17.5m or 4% of global annual turnover, up from £500,000 — worth knowing before you promise an organiser a list.
And numbers for the wrap-up report
Basic + Data + Guest Insights gives connections and visitor counts by day, busy hours and how long people stayed connected. It counts the people who chose to connect rather than everyone through the door, so present it as what it is — but it beats a guess at the door count, and organisers like a figure in the debrief.
This is how we build the login step and what we store. It is not legal advice — if you are going to pass delegate data to organisers or sponsors as a regular part of the hire, have your own adviser read the wording and the contract first. The mechanics are on the captive portal page.
Pricing
Three packages, per venue, per month.
Fixed monthly fee, no cap on how many attendees connect, no overage charge, and written notice to leave. On rolling monthly, one calendar month's notice. On a 12-month plan, the balance of the term falls due — unless you took the £149 hardware option, in which case a month's notice is all it is.
Basic
£39/moVenues that want guests online in one tap, with their own name on the screen.
Basic + Data Collection
£59/moVenues that want a guest list they can actually use.
Basic + Data + Guest Insights
£89/moVenues that want to know their busy hours and their repeat custom, not just their guest count.
No VAT is added — we are not UK VAT registered, so the price you see is the price you pay. Running more than one space? Every venue is the same price per venue, with one login covering the group and no per-site surcharge. The router is included on a 12-month plan, or £149 one-off if you would rather stay on rolling monthly. No site survey fee. No installation charge. We run on your existing broadband: all we need is a spare network port, a power socket and a spot with good signal to guests. Broadband and line charges are not included.
Vouchers and paid access are available as an add-on, quoted per venue — useful for exhibitor stands, a paid tier for delegates who need more, or contractors in during the build. Support runs Monday to Friday, 06:00–15:00 GMT (07:00–16:00 BST), which is open before a nine o'clock start.
Where to go next
Captive portal software
The login page itself, the access rules, and the PECR consent step in full.
Vouchers and paid access
Codes for exhibitors, contractors and delegates who need longer.
Hotels and accommodation
If your venue also has rooms, the corridor is the other half of the job.
Other kinds of venue
Pubs, restaurants, gyms, holiday parks, shops and salons.
Want the sponsor's name on the first screen instead of yours?
Tell us about the space — how big the room, how many at once, what else is on the line — and we will map the right package to it. From £39 per venue per month, no VAT added.
Or email sales@hotwireless.co.uk